Please read and complete the Application Form and Guide and send it to us with application fee of $635
so that we can proceed with your application.
Fully organize the exchange experience, including activities before,during and after exchange, in keeping with Youth Exchanges Canada Sports and Group Program objectives.
- Raise awareness of the exchange with parents and throughout the community using information sessions, letters, local media.
- Take appropriate measures to ensure participants' security; conduct the mandatory screening of host families; make sure that members of the group are adequately insured; make note of any medical conditions among group members.
- Organize fundraising activities and establish partnerships with sponsors. We encourage our unique Tree Plant Fundraising Project , which will be sent to you upon request. In the spirit of unity, we suggest trees be planted in each twin's province as a reminder of their visit to that part of Canada.
- Return the required Exchange Project form as well as any other required documents to the address indicated, six to eight weeks before the exchange
During the Exchange:
- Keep all airline, train or bus tickets for safe keeping until your return.
- Take responsibility for the group at all times while staying in the host community.
- Take responsibility for hosting of the twin group along with parents.
After the Exchange:
- Ensure all evaluation forms are completed and returned to the address indicated.
- Encourage youth to share the experience with other groups.
- Encourage continued interaction between the groups in order to promote lasting links among participants.
Take an active role in all the exchange experience: planning and preparing the exchange, organizing activities while hosting the twinned group, and taking part in post-exchange activities including the evaluation.
OTHER IMPORTANT POLICIES
During each exchange, the Program requires all team/group participants to attend a Drug & Alcohol and Teenage Peer Pressure and Crime Prevention lecture conducted by the RCMP. The organizer will be given the name of an RCMP officer in his/her area to determine a time and place to conduct their lecture to comply with host itinerary.
Any participants in the exchange found using drugs or having them in their possession or in their equipment will immediately be expelled from further participation in the program and sent home at their own expense.
Previous years experience has shown that some parents may also like to benefit from cultural exchanges. We therefore recommend that selected groups contact each other to inquire as to how many parents may be accompanying the group and make arrangements in cooperation with CSFEP for special rates for travel. However, it must be clearly understood that visiting parents under no circumstances will be allowed to interfere with the host itinerary and/or the host family.
In the event that some parents decide to accompany their child's group to benefit from a cultural exchange experience, they must first acquire permission from their child's coach or organizer who will inform the CSFEP.
We also encourage the host parents to welcome their parent visitors and arrange to meet with the visiting parents, have coffee together to exchange cultural information about each other, their community and their children which could make the exchange between their kids more enjoyable and establish parental friendships as well.
If the mode of transportation is bus and there is ample room for parents, they may travel with the group.
- Evaluate group applications
- Facilitate the twinning of groups
- Coordinate travel between the twinned communities
- Support the organizers by answering their questions, helping them solve problems
- Provide documentation and orientation sessions when appropriate