Please read and complete the Application Form and Guide and send it to us with application fee of $600 so that we can proceed with your application.
Fully organize the exchange experience, including activities before,during
and after exchange, in keeping with Youth Exchanges Canada Sports and Group
Program objectives.
After Approval:
- Raise awareness of the exchange with parents and throughout the community
using information sessions, letters, local media.
- Take appropriate measures to ensure participants' security; conduct the
mandatory screening of host families; make sure that members of the group
are adequately insured; make note of any medical conditions among group
members.
- Organize fundraising activities and establish partnerships with sponsors.
We encourage our unique Tree Plant Fundraising Project , which will be sent to you upon request. In the spirit of unity, we suggest
trees be planted in each twin's province as a reminder of their visit to
that part of Canada.
- Return the required Exchange Project form as well as any other required
documents to the address indicated, six to eight weeks before the exchange
- CSFEP – 5555 Westminster - Suite 209, Cote St-Luc, Quebec H4W 2J2
During the Exchange:
- Keep all airline, train or bus tickets for safe keeping until your return.
- Take responsibility for the group at all times while staying in the host
community.
- Take responsibility for hosting of the twin group along with parents.
After the Exchange:
- Ensure all evaluation forms are completed and returned to the address indicated.
- Encourage youth to share the experience with other groups.
- Encourage continued interaction between the groups in order to promote
lasting links among participants.
Take an active role in all the exchange experience: planning and preparing
the exchange, organizing activities while hosting the twinned group, and
taking part in post-exchange activities including the evaluation.
During each exchange, the Program requires all team/group participants
to attend a Drug & Alcohol and Teenage Peer Pressure and Crime Prevention
lecture conducted by the RCMP. The organizer will be given the name of
an RCMP officer in his/her area to determine a time and place to conduct
their lecture to comply with host itinerary. Any participants in the exchange found using drugs or having them in their
possession or in their equipment will immediately be expelled from further
participation in the program and sent home at their own expense.
Previous years experience has shown that some parents may also like to
benefit from cultural exchanges. We therefore recommend that selected groups
contact each other to inquire as to how many parents may be accompanying
the group and make arrangements in cooperation with CSFEP for special rates
for travel. However, it must be clearly understood that visiting parents
under no circumstances will be allowed to interfere with the host itinerary
and/or the host family.
- In the event that some parents decide to accompany their child's group
to benefit from a cultural exchange experience, they must first acquire
permission from their child's coach or organizer who will inform the CSFEP.
- We also encourage the host parents to welcome their parent visitors and
arrange to meet with the visiting parents, have coffee together to exchange
cultural information about each other, their community and their children
which could make the exchange between their kids more enjoyable and establish
parental friendships as well.
- If the mode of transportation is bus and there is ample room for parents,
they may travel with the group.
- Evaluate group applications
- Facilitate the twinning of groups
- Coordinate travel between the twinned communities
- Support the organizers by answering their questions, helping them solve
problems, providing documentation and orientation sessions when appropriate.
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